A clean office is critical for employee health, productivity, and showcasing your business in the best possible light. Creating an office cleaning checklist and schedule is a wise idea when it comes to maintaining a tidy workspace. Documenting what areas need to be cleaned, how often cleaning tasks should be performed, and what procedures should be followed ensures a high standard of cleanliness tailored to your company's specific needs.

Whether performed daily by on-site janitorial staff or periodically by a commercial cleaning crew, adhering to a thorough cleaning checklist helps keep your office environment clean, pleasant, and safe for employees and visitors. Implementing consistent cleaning protocols through checklists lays the groundwork for proper disinfection, trash removal, dusting, glass cleaning, and floor care.

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Restrooms

Maintaining clean and sanitary restrooms is critical in an office environment. Bathrooms that do not receive adequate cleaning become unhygienic quickly, risking the health and satisfaction of employees and guests. Be sure to maintain thorough and frequent disinfection of every restroom surface, including sinks, faucets, soap dispensers, light switches, door handles, and more.

Dirty restrooms become unpleasant spaces where germs spread through surface contact. This can lead to people becoming ill, as well as damage the reputation and impression your office makes. Implementing rigorous restroom cleaning protocols leaves facilities with fresh and pristine spaces that represent your brand well. Keep your restrooms clean through regular, comprehensive attention to all details.

Office Restroom Cleaning Checklist

Keep your office restrooms clean, sanitary, and well-stocked by making sure your cleaning crew or staff attends to the following:

Empty all trash cans and replace plastic liners
Clean and disinfect sinks, faucets, countertops, toilet bowls, urinals, and partitions
Polish mirrors, glass, chrome, and other surfaces until clear and streak-free
Refill soap dispensers, toilet paper, and paper towels, and sanitize the exterior surfaces of units
Spot clean walls, doors, partitions, and dust/wipe surfaces
Sanitize door handles, light switches, and other high-touch areas

Be thorough and meticulous. This means no surface should be overlooked or germs can spread through contact. Make sure whoever handles cleaning is equipped with commercial-grade disinfectants, tools, and training on proper protocols. Consistent, comprehensive restroom cleaning keeps facilities fresh, hygienic, and safe for employees and guests.

Break Rooms and Kitchens

As communal spaces, office break rooms and kitchens require attention to maintain cleanliness and hygiene. These high-traffic areas need consistent cleaning as many employees pass through and use the facilities. Crumbs, spills, and food debris can accumulate rapidly. We recommend professional cleaning services on a regular schedule to keep these spaces tidy between daily upkeep.

Employees should also wipe down appliances, clear counters, clean the inside of the refrigerator, and promptly remove any discarded food each day. This helps prevent issues like fruit flies or foul odors. It also limits the spread of germs through shared use. Any clutter should be cleared and surfaces like tables, chairs, and cabinets should be routinely disinfected in common areas. With professional cleaning and daily staff awareness, your office’s break room and kitchen can remain fresh, clean spaces for mealtimes and breaks.

Office Break Room Cleaning Checklist

Maintaining a fresh, hygienic office break room requires regular attention to the following areas:

Wipe down countertops, sinks, cabinets, and tables using a disinfecting cleaner
Clean the interior and exterior of refrigerators, microwaves, and other appliances
Disinfect hard surfaces on seating including chair seats, backs, legs, and arms
Restock paper supplies like paper towels and napkins
Sweep floors thoroughly and mop using a cleaning solution
Empty trash bins and replace liners
Tidy any items left on tables, counters, or in the refrigerator

Designate staff to check the break room routinely to take care of spills, debris, and other issues promptly in between thorough cleanings. Using cleaning checklists helps ensure a high standard of cleanliness even in communal spaces. Consistent break room cleaning promotes workplace hygiene, averts pest problems, and keeps the space presentable for employees taking breaks.

Floors

Office floors easily collect dirt, dust, and other debris tracked in from outdoors. With employees and guests constantly walking around, floors can soil rapidly, making regular cleaning crucial for sanitation. For optimal results, leverage commercial-grade equipment like backpack vacuums for carpets and microfiber mops for hard floors. These professional tools used by cleaning services enable access to corners, baseboards, and other hard-to-reach areas.

Thorough vacuuming, sweeping, and mopping removes soils and prevents buildup. The best cleaning methods and equipment vary based on your office's flooring types. Consult a commercial cleaning provider for recommendations tailored to your spaces. Properly maintaining floors ensures no trace of dust, dirt, or bacteria lingers in well-traveled areas like hallways or around desks. Consistent, comprehensive floor care is foundational to office cleanliness.

Office Floor Care Checklist

Effective floor care is vital for any office environment. Make sure regular cleaning includes:

Thoroughly vacuuming carpets and entry mats to lift dirt and debris
Sweeping and mopping hard surface floors (tile, wood, etc.)
Cleaning hard-to-reach spots like corners and baseboards using detail tools
Using the right techniques and products based on floor material
Moving chairs and desk equipment to access the entire floor area
Let cleaning solutions fully dry to avoid slick surfaces
Checking for and reporting any cracks or damage right away

Be strategic and thorough when maintaining office floors. Consult professional cleaners about establishing floor care protocols and recommended equipment for your specific floors. Consistent vacuuming, sweeping, mopping, and spot cleaning keeps floors dirt-free and extends their longevity.

Windows and Glass

Clean windows should be a priority on any office cleaning checklist, though they are often overlooked. Window and glass cleaning profoundly impact first impressions, as both employees and visitors are greeted by either dirty or clear glass. Interior office windows and glass partitions readily collect fingerprints, smudges, dust, and grime over time. For the best results, fully wash both interior and exterior glass surfaces, removing all spots, smears, and debris.

Be sure to also disinfect doorknobs, handles, window locks or latches, and any surrounding high-touch surfaces when tending to office windows. These areas spread germs easily. Consistently clearing dust, fingerprints, and dirt from all glass keeps your office looking its best while preventing buildup between deep cleanings.

Window Cleaning Checklist

Be sure to use clean microfiber cloths, proper commercial glass cleaners, and efficient techniques suited for each glass type and location. Here are the areas you should pay attention to:

Thoroughly clean all interior window surfaces using glass cleaner and lint-free cloths to remove smudges, fingerprints, drips, and dust
Spot clean exterior entrance window surfaces within reach
Frequently spot clean glass doors, partitions, decorative glass, and mirrors around the office to keep them free of fingerprints and dust buildup between deep cleanings

Office and Workstation

As the most occupied areas in an office, workstations, and cubicles require regular cleaning to limit health risks from germ exposure. Desks, phones, computers, and other surfaces easily accumulate dust and bacteria without consistent cleaning. This threatens the well-being and productivity of employees using these spaces daily.

Target high-touch areas like desks, keyboards, mice, and phones specifically for thorough sanitization. Also, carefully clean frequently handled but often neglected items like doorknobs, light switches, pencil sharpeners, desk drawers, and handles. Establish weekly, monthly, or quarterly comprehensive workstation cleanings in addition to daily tidying of surfaces to promote workplace wellness and satisfaction among office teams.

Office Cleaning Closeout Procedures

At the end of any thorough office cleaning service, proper closeout steps help ensure the space remains orderly, presentable, and secure. Have the cleaning crew or closing staff double-check for things like:

All lights are turned off that were initially on
Chairs are neatly tucked under desks
Desk surfaces are cleared of any supplies, food items, or debris
Cleaning tools or equipment are removed
Trash liners are replaced even if not full
Entrance/exit doors are locked
The alarm system is armed if applicable

A closing walkthrough lets cleaners identify any missed areas and straighten spaces for opening the next business day. It also prevents potential hazards with moisture, electrical items, or cleaning chemicals left behind. Establish clear expectations so that the last one leaving the office reliably inspects, secures and prepares the suite for the next workday after cleaning finishes.

The Importance of Keeping a Cleaning Checklist

Implementing a comprehensive office cleaning checklist is essential for companies to maintain healthy, organized, and appealing workspaces. Clearly detailing cleaning tasks, frequency, and procedures in checklist format establishes consistent standards across all areas, from restrooms and kitchens to windows and common spaces.

Addressing every surface using checklists also ensures no critical spot gets overlooked in spaces prone to spills, germ buildup, clutter, and wear from daily use. Keeping the cleaning process thorough, consistent, and high-quality through checklists conveys respect for employees, customers, and your brand image alike.

Contact Us for Your Commercial Cleaning Needs

If you need a reliable, thorough commercial cleaning service for your office following checklists like these, contact Windsor Building Services. Our insured professionals have decades of experience maintaining office environments using the latest techniques and equipment. We develop customized cleaning protocols tailored to your business's unique needs, flooring, traffic, and other factors.

Contact us today for a competitive quote on regularly scheduled office cleaning. We would be happy to assess your spaces and show how our commercial cleaning teams can keep your workplace healthy, tidy, and appealing with consistent comprehensive services based on proven cleaning checklists. Our attention to every detail promotes employee productivity by limiting illness risks. It also makes a great impression on visiting customers. Contact Windsor Building Services to serve your office cleaning needs today.